Several times I have received phone calls or e-mails asking, “I’m having an event and there will be X amount of people there, how much will that cost?” When calling around for any type of pricing, you will need as much information as possible in order to get a price. Think of a contractor. Asking, “I have a family of 5, how much will a new house cost,” won’t get you too far. Many ask what your budget is, how many bedrooms, how many floors? How big of a kitchen, living room, would you like? How many bathrooms? What type of flooring and walls would you like? I think you’re getting the point. Contractors like to meet with you, take measurements and envision what your dream house is before giving you a price. (Having my bathroom completely re-done and my three season porch finished there were A LOT of decisions to make and that wasn’t even building a new home!)
Well, the same goes for the food industry. Caterers usually have a set menu that you choose from, also based on your budget and number of guests. They will also ask other questions such as, is the event indoor or outdoor, what type of meal service would you like (family service, buffet or table side), who provides the beverages, etc.
As a Personal Chef I don’t have set menus and I enjoy coming up with menus for any occasion. If a client already has a menu in mind that is wonderful too. The basic information before quoting a price for an in-home party or event would include (no matter how small or big):
- Your budget (even if it’s a range)
- Menu (an idea, theme, or we can discuss/create one)
- Number of people invited
- Where the event is (as personal chefs we cook on-site so a Travel Fee may be required)
- Date and Time of the event (Weekends, Holidays, etc may cost more)
- What type of service you are looking for (for dinner parties, other events). Service types include: Buffet, Family Style or Seated/Plated. Depending on the number of people and style, extra staff may be hired.
Another question asked is, “If 75 people are confirmed to come to my event but only 50 show, do I pay for the 75 people? Yes, the number of people confirmed are what you are charged for. We have already purchased the groceries and prepared the menu for 75. So it is important that the people who are going to commit, will commit. Back to the contractor example. If the contractor builds a house for 5 people and if the husband and wife part ways before or at the end of the home build and only 3 will be moving in, it is still going to cost the same to build that house.
So this is a great start of information you will need when calling around when planning your event. The Personal Chef can also guide you through any information they will need and are very helpful in making sure your menu needs are met and within your budget. You can also call and just ask the business what info they need in order for them to give you a price and you can get that information together and get back to them.
Also, with booking any type of event, the earlier the better. It is never too soon! Businesses may also ask for a down payment to reserve that day. There’s a lot of planning that goes on for your special event so they need a guarantee that you are counting on them!
I hope this helps you in planning your next Personal Chef event 🙂
Chef Jodi Giroux
Jodi’s Culinary Services